VMIS

Volunteer Management Information System (VMIS)

Logging Volunteer Hours

The success of Troop 44 depends entirely on our volunteers. We are utilizing the Volunteer Management Information System (VMIS) for anyone who wishes to track their Troop 44 volunteer hours. VMIS is a web application that allows volunteers within the military community to find and apply for volunteer opportunities, record and track their volunteer hours, and manage their volunteer service record.

You may create a VMIS account and log your own hours. If you wish to create your own account to log hours for Troop 44 and other organizations in our community, please follow these steps:

To access VMIS, visit the following website: https://vmis.armyfamilywebportal.com.

REGISTRATION

Creating an account is required to log in and use VMIS as a Volunteer.

Select Register in the Log In window on the VMIS Home Page.
Enter the required information into the following data fields:
Email, Password, and Confirm Password.
Select Register to finish creating an account.
An automated email will be sent to the email that was entered in step 2 with a link and a token number.
Select the link in the email to verify the account.
On the page that appears, enter the email address and the token number provided in the automated email.
Select Verify Email.

LOGGING INTO VMIS

Select Log In on the VMIS Home Page.
Enter your email address and password into the respective fields on the Log In page.
Select Log In.
When you log in for the first time, you will need to create your Volunteer Profile. To do so, enter the required information into the following data fields:
First Name, Middle Initial (optional), Last Name, Date of Birth, Military Community, Branch, Component, Disposition(s), Preferred Contact Method, Volunteer Email, Primary Phone, Secondary Phone (optional), Work Experience (optional), Volunteer Experience (optional), and Special Skills, Interests, and Hobbies (optional).
Select Save to complete the Volunteer Profile and proceed to the Volunteer Dashboard.

APPLYING FOR VOLUNTEER POSITIONS

Once logged into VMIS, follow these steps:

Select Opportunities on the left-hand navigation menu.
https://vmis.armyfamilywebportal.com/volunteer/opportunities
In the search box, enter Troop 44 and click on Search.
Our volunteer position will be displayed.
Click on the position you would like to apply for.
Select Apply at the bottom of the window that appears.
Add or modify information in the following fields: Preferred Contact Method, Volunteer Email, Primary Phone, Secondary Phone (optional), Work Experience (optional), Volunteer Experience (optional), and Special Skills, Interests, and Hobbies (optional).
Select Apply.
The position will appear in the table with a Submitted status.
You will receive an email once your application has been approved. You may then log into VMIS and start logging your hours.

LOG HOURS

To quickly enter hours, complete the following steps:

Select Service Log on the left-hand navigation menu.
Use the Position drop-down to select the position for which you will be recording hours.
Use the left and right arrow buttons to select the desired month.
Select the date box corresponding to when the hours were performed.
Enter the required information into the following data fields:
Hours, Minutes, and Submitter Note (optional).
Select Submit to submit your hours for certification.

Note: You have until the 15th of the following month to enter and edit daily hours for the current month. This is known as the open period.

Submit Period Hours

Select Service Log on the left-hand navigation menu.
Select the Service Status and Position for which you want to enter period hours.
Use the left and right arrow buttons to select the desired month.
Select the numbers or the black plus sign next to Period Hours, found just below the Service Status and Position drop-downs.
Enter the required information into the following data fields:
Hours, Minutes, and Submitter Note.
Complete the required note field when submitting period hours, containing point of contact information to verify the hours; specific dates for the hours, if possible; and a brief volunteer duties description.
Select Submit to submit your period hours for certification.

If you have volunteered for Troop 44 for a time period you are unable to log yourself, please send us an email with the time period and number of hours.

Presidential Volunteer Service Award

The President’s Volunteer Service Award is an opportunity to honor our most outstanding Troop 44 volunteers and recognize the impact they make. This civil award is bestowed by the President of the United States. Established by executive order by George W. Bush, the award was established to honor volunteers that give hundreds of hours per year helping others through the President's Council on Service and Civic Participation. Depending on the amount of service hours completed, individuals can receive the Bronze, Silver, Gold, and/or the President's Lifetime Achievement Award.

As a PVSA-certifying organization, Troop 44 utilizes VMIS to track volunteer hours.

Hours Required to Earn Awards in Each Age Group

Eligibility

Volunteer Eligibility:

United States citizen or lawful permanent resident of the United States (i.e., green card holder)
Must be at least five years old
Completes eligible service within a 12-month period (for annual Bronze, Silver, and Gold Awards) and over a lifetime (for Lifetime Achievement Awards)

Eligible Service:

Unpaid acts of volunteer service benefiting others
- Service through National service programs that provide a stipend (e.g., Peace Corps, AmeriCorps) may count towards the Lifetime Achievement Award, but not for the annual Bronze, Silver, and Gold Awards)
- Travel stipends, transit/parking passes, membership passes, expense reimbursements, and other nominal volunteer support do not impact service eligibility

Eligible Service does not include:

Donating funds
Political lobbying (Non-partisan voter registration is an eligible activity)
Religious instruction
Conducting worship service
Proselytizing
Volunteer service performed as part of court-ordered community service
Serving only family members